The One-on-One Meeting Template High-Performing Managers Actually Use
Most 1:1 templates are too generic to be useful. This template is built around the specific conversations that build trust, uncover blockers, and develop your direct reports — with HushSlate filling it in automatically during every session.
Interactive Meeting Framework
Progress Check-In
- What wins did you have since our last 1:1?
- What's one thing you're proud of from this week?
- What progress did you make on last week's action items?
Current Work and Blockers
- What are you working on right now?
- What's blocking you or slowing you down?
- Where do you need more support or resources?
Development and Growth
- What skills are you working to build?
- Is there a project or responsibility you'd like to take on?
- How are you feeling about your career trajectory?
Feedback Exchange
- Is there anything I can do differently as your manager?
- What's your honest read on how things are going on the team?
- Any feedback on recent company decisions you'd like to share?
Action Items
- What will you do before our next 1:1?
- What will I do before our next 1:1?
- What should we follow up on next time?
Frequently Asked Questions
How long should a 1:1 meeting be?
30 minutes weekly is ideal for most manager-IC relationships. Monthly deeper 1:1s can run 60 minutes.
Who should own the 1:1 meeting agenda?
Both parties, but the direct report should drive 60% of the agenda. The manager sets the structure, the employee fills it.
What if there's nothing to discuss in a 1:1?
That's the signal. The absence of topics usually means the relationship needs more depth — use the development section to dig deeper.
Should I share 1:1 notes with HR?
Routine 1:1 notes typically stay between manager and IC. Performance-related documentation should follow your organization's HR policy.
How does HushSlate auto-fill this template?
HushSlate records your 1:1 and maps the conversation to each section of the template, generating a pre-filled structured summary automatically.